Useful Documents and Forms
Links to Public Documents and Forms
This page links to a number of Trust documents and forms that are provided for your information and use. Most of them are in PDF format. Download them and print them out as required.
Governance Documents
- Linlithgow Burgh Trust Constitution (as amended at the AGM on 12 November 2022)
- Board Standing Orders
- Code of Conduct
- Committee Standing Orders
- Committee Terms of Reference:
- Working Group Remits:
- Procedures and Policies:
- Financial Procedure (This procedure should be followed by all LBT Members when involved with placing purchase orders, authorising expenditure or any other financial transactions)
- Equal Opportunities and Non-Discrimination Policy
- Email and Website Policy
- Gift Aid Policy and Procedure
- Decisions by Email
- Project Approval
- Data & Personal Information Policy (What Personal Information is held by LBT and how we handle it)
- Complaints Procedure (How Linlithgow Burgh Trust handles complaints)
Other Documents
- Financial Statements for the Year to 31 August 2024 (Cost Centre Details Included)
- Account Codes (These account codes should be used to ensure that income and expenditure is assigned to the correct account)
- Insurance Documents:
- Public Liability Insurance Certificate
- Policy Details (external link)
Forms
These forms can be submitted on-line or downloaded, printed, completed and submitted to Linlithgow Burgh Trust as required.
- Membership Application
- Charity Trustee Nomination Form
- Gift Aid Declaration
- Expenses Claim Form (Please refer to Accounts Codes when completing this form)
- Project Proposal Form
Minutes of Members Meetings
The minutes of AGMs and other Members Meetings.
- Draft Minutes of the Eight AGM held on 14 November 2024
- Minutes of the Seventh AGM held on 23 November 2023
- Minutes of the Sixth AGM held on 12 November 2022
- Minutes of the Fifth AGM held on 13 November 2021
- Minutes of the Fourth AGM held on 20 November 2020
- Minutes of the Third AGM held on 16 November 2019
- Minutes of the Second AGM held on 10 November 2018
- Minutes of the First AGM held on 18 November 2017
- Minutes of the Members’ Inaugural Meeting held on 29 April 2017