Website Terms of Use and Privacy Policy

Introduction

This website is made available by Linlithgow Burgh Trust (LBT) on the basis of the following terms and conditions.

By continuing to use the website you are agreeing to accept these conditions.

Copyright:

The entire content of this website is copyright Linlithgow Burgh Trust and others. It is made freely available for your personal use. It should not be reproduced or copied without written permission from LBT.

Accuracy:

While LBT tries to keep this website accurate and up to date, there is no guarantee of the accuracy of any of the content.

External Links:

LBT has no control of the content of external websites or other third-party material that is linked from this website.

Cookies:

This website may use some unobtrusive cookies to store information on your computer. Most web browsers automatically accept cookies, but you can usually modify your browser settings to decline cookies if you prefer.

Logging:

Analytical information is captured by our web server and through a free service provided by Google (Google Analytics) to help us improve services and better understand user requirements.

We use traffic logging to identify which pages are being used and typical user paths through the site. This helps us to analyse web page traffic and thus improve our website. This process does not give us access to your computer or to any information about you, but it does capture users’ IP addresses.
The information gathered is not shared with any third parties.

As a condition of use of this site, all users grant permission for Linlithgow Burgh Trust to use its access logs in this way.

Privacy Policy:

LBT shall only acquire such personal information as is needed for the effective running of LBT, shall seek explicit consent to issue communications, shall hold personal information securely and shall not pass personal information on to other organisations.

Information Held:

LBT will ask members, volunteers and those who purchase items from LBT or make donations to LBT for full contact details so that we can fulfil orders, maintain a Register of Members and can issue communications from time to time. This will include name, address, email address and phone numbers. In addition, LBT will hold details of Gift Aid Declarations made, of donations received, of subscription payments made, of joining and resignation dates and of relevant interests, such as identifying those who have volunteered to assist Burgh Beautiful Linlithgow.

Uses of Personal Information:

LBT shall use the personal information that it holds to fulfil orders, to maintain a Register of Members, to issue notices to Members, to circulate its Annual Report and Newsletter, and to make claims in respect of Gift Aid. LBT may also circulate relevant information from time to time, subject to receiving the individual’s consent.

Consent:

LBT shall ask for specific consent to contact individuals to inform them of matters related to the work of LBT. Where such consent is not given, LBT shall hold only such personal information as is required for the administration of LBT.

Access:

Any person for whom LBT holds personal information may ask for a copy of the information held, and it shall be provided to them within two weeks of being requested.

Corrections:

LBT shall endeavour to keep personal information correct and up to date. If informed of corrections or changes to personal information, LBT shall update the personal information held without delay.

Timescale:

LBT shall hold personal information while the person involved is a member of LBT or assists LBT by providing voluntary help or by making donations to LBT. If the person ceases to be involved as above, LBT shall retain the personal information for an additional period of no more than five (5) years. The personal information shall be removed before or at the end of this period.

Information Storage:

LBT shall store personal information on a password protected computer system. Paper records (such as Membership Application Forms and Gift Aid Declarations) shall be held securely.

Sharing Information:

LBT shall not share the personal information that it holds with any other organisation.

Adopted by the LBT Board – 1 June 2019